Committees

Thank You for your interest in being an active member of SSAA! To ensure that we meet our MISSION to have a VIBRANT MEMBERSHIP, develop COMMUNITY PARTNERSHIPS and PAY IT FORWARD, we have identified several different teams to accomplish this.

Those of us who connect as part of a team enjoy new friendships, express and implement new ideas…and have a lot of FUN doing it!

We would love to have YOU as a participating member of one our teams, which is usually a minimum one (1) year commitment. However, if you would like to only occasionally volunteer to work on one (or more) of the teams, we would love to have you as part of our "ad hoc" team members. Please reach out to one of our Board members to let us know how YOU can help.

Committee Chairs:
Art Shows and Exhibits: Paul Bruno
Casselberry Art in the Park: Becky Woodward / Mike Bisceglia
Community Outreach: Board Members
Demo Programs: Johny Blunt
Hospitality: Jill Cross/Myrna Cummings
Membership: Georgia Hershiser
New Member Welcome & Orientation: Carla Chesser
Plein Air Events: James Chonody
Publicity: Johny Blunt / Helen Yue
Website Editors: Jill Cross / Carla Chesser

Art Shows and Exhibits
Art Shows and Exhibits

• Determines dates and scheduling for SSAA Shows
• Works with Website editor to send/post Call to Artist announcement
• Coordinates venue, theme, dates and logistics of the show, including reception date/time
• Announces show and solicits committee and/or ad hoc team at membership meeting to include planning, set up and breakdown of exhibit)
• Works with Publicity chair to advertise the show and reception dates/times
• Coordinates with Hospitality for Meet the Artist reception
• Coordinates entry forms, entry requirements
• Coordinates drop off, set up, breakdown, pickup of entries and clean-up as necessary
• Selects and approves judge for juried shows and coordinates judge's schedule with show schedule
• Prepares judging forms, art labels, artist and art piece list
• Coordinates ordering awards
• Discusses continued partnership with the director of venue for future shows as appropriate

Casselberry Art in the Park
Casselberry Art in the Park

• Announces date of upcoming event at membership meetings
• Solicits "Make and Take" instructor who will bring supplies (plus one assistant)
• Creates promotional cards to place in Casselberry Art House
• Signs up/Confirms number of participants who want to sell art no later than 1 week prior to event
• Reserves at least two (2) tents and appropriate number of tables (2 artists/table)
• Coordinates set up/tear down and clean up (table covers, lights, extension cords, art supplies

Community Outreach
Community Outreach

• Coordinate and research opportunities for SSAA to participate in community events
• Contact businesses and other groups for donations and/or sponsorship for SSAA
• Solicit new members from the local artist community
• Work with other Committees to achieve these goals

Demonstration (Demos) Artists
Demonstration (Demos) Artists

• Collect recommendations for onsite artist demo from any member of SSAA
• Contact artist/discuss requirements depending upon medium for onsite demo/ participation by members
• Discuss honorarium, arrival time, allotted time to set-up and provide demo
• If requirements are met, submit name, photo, bio and samples of art/artists' website to the BOD for approval with potential date of demo
• After approval, re-contact artist for confirmation and answer any questions
• Submit all the above information to the Publicity Chair and the Website editor
• Coordinate with Treasurer for artist payment

Hospitality
Hospitality

---Membership Meeting (2)
• Coordinates set up and clean up, recruiting members assigned to providing snacks
• Responsible for bringing tablecloths, paper/plastic ware and condiments

---Art Show Receptions Coordinator (plus 2-3 team members)
• Coordinates set up and clean up, monitors alcohol on table (if needed)
• Responsible for bringing tablecloth, paper/plastic ware and condiments
• Solicit membership for refreshment needs
• OPTIONAL – Assigns students servers appropriately

Membership
Membership

• Works with President to secure and confirm meeting venue for monthly membership meetings
• Coordinates with Treasurer and Web Editor to maintain accurate records of member status and contact information
• Communicates deadlines and schedules for member payments
• Communicates new member information to the New Member Welcome & Orientation chair
• Send a card/appropriate communication to a member suffering illness or loss

New Member Welcome & Orientation
New Member Welcome & Orientation

• Upon receipt of application, contacts new member to welcome them, review website, answer questions
• Ask new member to submit photo, bio and up to five (5) photos of their work
• Discuss meetings format (sign in, raffle, snack assignments, etc) and upcoming meeting dates
• Provide dates and information about upcoming SSAA events/shows.
• Review their application "talents and strengths" and determine interest in teams they might join
* (If they don't want to be on team---ask about possible "ad hoc" assistance)
• Sit with new member at the next meeting (or assign alternate member if unavailable) and introduce to other SSAA members
• Introduce new member to the SSAA Board Members
• Give info about SSAA business cards and name tags

Plein Air Paint-Out Events
Plein Air Paint-Out Events

• Determine dates, times and location of plein air experiences and gain site approval, if needed
• Identify number of artists interested in event
• Communicate with Web editor to publish event on website

Publicity
Publicity

---Paper/Magazine
• Establishes contacts with local media outlets
• Issue press releases describing current SSAA activities (art shows, exhibits, etc.)
• Works with other committees to develop print material for SSAA events
• Maintains history of published announcements
• Searches for new media outlets to announce SSAA events
• Provides members with promotional materials to help advertise SSAA events and activities

---Electronic & Social Media
• Works with Publicity Chair to establish electronic/social media presence
• Identifies social media forums to market SSAA and its events/activities (i.e. Instagram/Facebook)
• Coordinates with city, county or other association sites for the purposes of marketing SSAA events/activities
• Requests photos, videos from SSAA membership, as needed
• Maintains continuous posts, reels, stories on each SSAA social media "site"

Website
Website

• Coordinates the website function and content
• Updates events and member information as needed
• Works with Website Provide/Owner to maintain relevance
• Works with members to access/provide acceptable content